EMS Proposal Submission Timeline

The timeline outlined below is designed to provide EMS researchers a streamlined and efficient proposal submission process that recognizes PI time constraints and minimizes administrative burden.

> 3 Weeks (Greater than or equal to 15 workdays)	PI identifies proposal opportunity, reviews solicitation requirements, identifies basic proposal components (co-PIs, external collaborators, project value, cost-share requirements, draft project title, start and end date) PI completes and submits online EMS Proposal Submission Form, which notifies Department and Institute research administrative assistants of intent to submit a proposal PI contacts all external partners, obtains administrative contact info Research Office verifies any non-standard proposal requirements (cost share, F&A rates, compliance reviews, international partners, etc.) and initiates required review/approval processes
> 2 Weeks (Greater than or equal to 10 workdays)	PI and department/institute research administrative assistants complete budget and justification Research Office requests/obtains required sub-award documents PI and department/Institute request/obtain cost share commitments, if applicable PI and department/institute research administrative assistants assemble and review standard template documents (biosketch, C&P, COI) PI completes all other required technical documents (Facilities & Resources, Letters of Support, etc.) PI has near-final versions of Project Narrative and Summary
5-Day EMS Research Office Deadline
5 Workdays	PI submits final version of all required documents to EMS Research Office Research Office reviews all proposal documents and provides feedback/requests for corrections to PI and department/institute research administrative assistants Research Office completes sponsor-required forms as needed (budget spreadsheets, reps & certs, etc.) Research Office initiates supervisory quality/compliance review of proposal
2 Workdays	Research Office completes all reviews and compiles final proposal package for submission to sponsor Research Office initiates IAF approval routing PI reviews and confirms final proposal is correct and ready for submission Research Office AOR submits proposal by stated sponsor deadline, but no later than 5:00 p.m. EST

Proposal timeline